Frequently Asked Questions

How often should I enter or submit data?

Data should be entered as frequently as possible onto PICANet Web as this enables us to keep an up to date database. Part data can be entered whilst you are waiting for the complete set of data. When you complete the data entry the record will be updated. If you are using your own software and exporting to PICANet Web then you should export as soon as you have made any changes.

How often will I recieve my validation report?

You will recieve your validation report once per month which will outline any anomolies or data that needs confirming with PICANet. Please respond as soon as you can to PICANet with the information asked for. Any changes you make on PICANet Web will be changed immediately, unless you are exporting from your own software and then it will be updated when you do an export.

What happens if a parent / guardian / child does not want their personal details sent to PICANet?

Their record can be entered anonymised. See page 67 of the Data Collection Manual.

Where can I get some more data collection forms, referral forms or transport forms ?

These can be requested from picanet@leeds.ac.uk or by calling any member of the team on 0113 3438125

How long should I keep the paper copies of the data collection form?

There is no set time limit that you should keep the forms after you have entered the information on to PICANet Web. You may find it helpful to keep these for a few years in case of any query with the data, but you are under no obligation to retain these indefinitely.

How can I get hold of some of the PICANet data?

Researchers, commissioners, clinicians and others can request anonymised data from PICANet by completing one of our Data or Information request forms and submitting it to PICANet. Data/Info requests. All the requests are listed in our annual report, on the website and fed back to the Clinical Advisory Group. In the future we will be developing software to enable each unit to produce bespoke reports on their own data. Data on all paediatric intensive care admissions over a three year period are also presented in our national report available here.

Who can I call if I am stuck with a technical query?

Please call any member of the team on 0113 3438125 during office hours. There is always a member of the team available to help or e mail us on picanet@leeds.ac.uk